We’re not saying we’ve created the ultimate “Essentials Kit,” but access to these key components listed below are what separates the exceptional safety programs from the also-rans.

Technology advances in the safety arena has caused the gap to widen between effectively run EHS programs and those stuck in the past. Companies investing in modern tools have left industry averages in their rearview mirror while the manual, spreadsheet and eclectic app crowd has fallen woefully behind.

The good news for the manual crowd is that the gap can be easily bridged (once they realize how far they’ve been left behind). Today’s safety programs allow forward-thinking companies to avoid a great deal of wasted effort, poor Corrective Action response and vague conclusions. Safety teams enabled with comprehensive cloud-based solutions, are free to tailor the data, process and Leading and Lagging Indicators to meet the specific needs of their company.

ehs managment sofware essential kit

Are you questioning whether your team has the right tools? Below are three tools essential to an EHS management system plan and four additional tools that will increase the efficiency and effectiveness of your program:

Incident Reporting

The first of the big three is Incident Reporting, a lagging indicator that offers important data when linked to the proper dashboards. Your process should support incident reporting from inception to closeout using a template that meets your needs; avoids redundant data entry; integrates dashboards & reporting; and automatically keeps the right people in-the-loop. The objective here is to understand the nature of incidents and avoid sporadic analysis. Incidents of all kinds should be easily initiated from any device, enabling timely and thorough case management, corrective actions and case analysis with no additional effort needed. Incident reporting, according to OSHA.

Observations

Observations have been a big part of safety programs for decades. When integrated via an online tool with corrective actions, customizable dashboards and audits & inspections – to name few – the amount and breadth of actionable information is far superior to what was possible just a few years ago. With a cloud-based system, employees will be able to record and notify managers regarding observations on the fly; capture photos and notes in real time; know the status of corrective actions from anywhere; and identify recurring issues. In other words, work more efficiently.

Audits + Inspections

Everyone has a variety of Inspections and Audits, but two questions really drive their value. Are they easy enough for people to utilize? Are their results useful in making or sustaining improvement? Your program should not be creating audits and inspections for the sake of doing them, but rather to surface information and trends that may lie hidden amidst the raw data. Audits should be used as a guide towards safety program improvement, not simply to meet regulatory compliance. Finding and removing risks at the earliest sign of a negative performance should be made as easy as possible for your safety team, operational supervisors or managers.

The previous tools laid the foundation for an effective safety plan. The tools below are what is placed on top of this foundation to build a highly-functioning safety program.

Manage Safety Toolbox Talks

No matter what you call it, these meetings often represent the backbone of a safety program by ensuring work teams regularly discuss techniques and processes to avoid incident. These discussions allow for the dissemination of highly relevant safety information, the type of info that keeps employees highly engaged. Track meeting history and automatically notify supervisors and necessary personnel of upcoming meetings and events to avoid scheduling conflicts. Gain an accurate picture of who is participating in safety meetings and reviewing important safety measures such as job safety analysis, safety alerts and standard operating procedures.

Corrective and Preventative Actions

Corrective and Preventative Actions, or CAPA, are one of the most important driving forces to the continual improvement of your workplace safety environment. Seamlessly tie the corrective or preventative action to its corresponding observation or incident. Increase the likelihood and effectiveness of every corrective action by utilizing workflows and visual indicators to increase accountability and visibility.

Employee Training Tracking

Employee training serves two main purposes: Providing information to reduce workplace accidents & injuries and enhancing productivity among personnel. Remain compliant with very little effort and automate your entire training process with simplified scheduling, tracking and reporting of all employee training data. Employee education and training provides employees with a greater understanding of the safety and health program, allowing them to contribute to its development and implementation.

Safety Data Sheets and other Safety Document Management

How much productivity is lost due to sifting through e-mails, Excel spreadsheets or reams of paper to find an elusive report? Easily manage safety data sheets (SDS), job safety analysis and other safety records so the people who require them can find what they need at any time and anywhere. A document management tool is an efficient, cost-effective and eco-friendly alternative to rudimentary tracking methods used in the past.

If you have any questions about how these or any other tools could be implemented into your safety program, contact Safety Indicators for more information or to request a free demo.


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