Now more than ever, workplace safety is about information: compiling it, storing it, transferring it, processing it, and using it. Technical advances have allowed the overall volume of data to grow exponentially. You may have noticed.
But just because we have those capabilities, it’s clearly not a good idea for everyone in your organization to know everything.
Certain internal data regarding company safety, operations, finances, personnel and more needs to be controlled for a variety of good reasons. For example, sharing workers’ health info after an injury can be a serious HIPAA violation.
Restricting the flow of all that information is now one more problem we’ve turned to technology to solve.
In the safety field, today’s most advanced EHS software uses role-based permissions. The idea is, it’s not terribly efficient to have to look at each and every system user to determine the data they need – and don’t need.
Rather, all users are assigned to one or more Permission Groups, and each Permission Group is given access to the specific data they need to do their job, no more and no less.
Now, an upper-level manager will be able to dig into certain information that a mid-level supervisor can’t.
And a Field Engineer will be able to access certain proprietary data that’s not available to an outside contractor who’s working on the same project.
Naturally, for the this EHS software role-based permissions system to work efficiently, it needs to be easy for a system administrator to not only create distinct, custom ‘roles’, but also to be able to get pretty granular about the types of info they can access.
It helps keep things organized and simpler if all that available info is broken into ‘access’ categories.
For example, Safety Access might include info regarding Incident Forms, OSHA Reporting, and Extended Investigations. Financial Access might include Budgets, Invoices and Quotes.
Let’s take things a step further: a certain Permissions Group may be able to both view and edit budget data, but another group may only be able to view it. With this kind of advanced and automated functionality, an EHS Director can keep careful control of not only what individual stakeholders see, but also what they can do.
When people of a certain role log into the system, they only see the options they have access too.
If they feel they need to regularly reference another type of information, they simply need to request access from the system administrator, who can make a decision, and a quick adjustment.
The usefulness of role-based permissions in EHS software are making it the standard way to keep information flowing, without overwhelming anyone with data that they don’t need, and shouldn’t have. Of course, some platforms are more flexible, comprehensive and intuitive than others.
In any case, it’s not the first time innovative technology has come to the rescue of a workplace issue that was made more prevalent by digital tech itself.
Want to see more about how role-based permissions work?
Schedule a personalized demonstration of Safety Indicators, to see how simple it is to make this function, and a host of others, work for you. You’ll be amazed at the options you can have at your fingertips. Sign up now.